An office move is not just a bigger version of a home move. There is equipment to disconnect and reconnect, client records to keep secure, and a business that still needs to run while boxes are in the hallway. A little planning ahead of time keeps a move from turning into a lost week of productivity.
Six to Eight Weeks Before the Move
Walk through the new space and figure out where desks, workstations, and shared equipment will go before move day, not after. Confirm the new building’s elevator reservation and loading dock policy if it has one, since many Hampton Roads office buildings require a certificate of insurance and a scheduled window for movers. Start collecting quotes from commercial moving and office movers now, since good dates fill up fast.
Two to Four Weeks Before
Notify vendors, clients, and service providers of your new address. File a business change of address with the USPS so mail and packages follow you rather than piling up at the old address. Back up computers and label cables before anything gets disconnected, and confirm with your IT provider or internet company how far ahead you need to schedule a service transfer.
This is also the point to confirm whether the moving company can furnish a certificate of insurance for either building, since many property managers will not allow movers on site without one.
The Week Of
Pack non-essential items first: reference materials, decor, and anything not needed for daily work. Keep a “first day” box of what each department needs to function immediately at the new location, cables, chargers, a few days of files, so operations do not stall while the rest gets unpacked. If you need desks or shelving broken down and rebuilt at the new space, our furniture assembly service covers that as part of the move.
Move Day
Assign one person as the point of contact for the movers at each location, someone who knows the floor plan and can answer questions on the spot instead of routing everything through email. Confirm elevator access, parking, and loading zone timing again the morning of, since building rules sometimes change between the walkthrough and the actual move.
After the Move
Update your Google Business Profile, website, and any directory listings with the new address as soon as you are in. Walk the old space for a final check before handing back keys, and confirm nothing was left behind in closets, cabinets, or supply rooms.
Frequently Asked Questions
Can an office move happen over a weekend to avoid closing?
Yes, and it is the most common way businesses avoid losing a workday. We dispatch seven days a week, so a Friday evening start or a full Saturday move is usually workable with enough notice.
Do you provide a certificate of insurance for office buildings?
Many buildings require one before movers are allowed on site. Call us at (757) 716-9286 to confirm what we can provide for your specific building’s requirements before your move date is set.
Ready to Move Your Business?
Tidal Town Moving handles office movers and commercial moving across Hampton Roads. Request a free quote and tell us your timeline so we can plan around your business hours.